Before completing the form, meet with your academic advisor, decide which courses to take, and determine how you want the courses to transfer: courses can transfer as a UMW equivalent, major/minor elective credit, or elective credit.
In order for a course to transfer as a UMW equivalent or major elective credit, students must get approval from the appropriate department chair. CIE can approve courses taken for elective credit. Students must get their courses approved for transfer prior to going abroad.
Fulfill your Experiential Learning or Global Inquiry Requirement while studying abroad. The signed Experiential Learning/Global Inquiry Contract must be submitted to CIE prior to studying abroad. The General Education Committee does not honor requests for retroactive EL or GI credit.
Submit a Course Registration Planning Tool request (optional). Students who plan to be abroad for a semester or year will need to register for the following term’s UMW courses while abroad. Each student is responsible for their own registration. If, however, you are unable to register for courses during your registration period, upon request CIE can register you in your courses through this tool. Please contact CIE prior to your registration period to request this service.
Ensure that your passport will be valid for at least 180 days beyond the end date of your program. Renew if necessary.
Obtain a visa, if necessary. Consult the U.S. State Department’s Traveler’s Checklist to determine whether you need a visa for your program. Refer to CIE’s Visa Guide for details on obtaining a visa, but be sure to consult your destination country’s embassy website for the most up-to-date visa requirements.
Establish insurance by providing your exact travel dates to CIE. UMW requires all students to have comprehensive international health and medical insurance while studying abroad. Coverage must include emergency extraction for natural disaster or political events, as well as repatriation of mortal remains. These coverages are beyond what the typical US health insurance policy covers and are available through UMW’s contract health insurance provider at a reasonable rate.
Some education abroad providers include international health insurance as part of the program cost; you may show proof of such inclusion to CIE and be exempted from UMW’s health insurance. All other students will be enrolled in UMW’s international health insurance plan and your student account will be billed for the insurance fee.
Book your flight(s). You are responsible for arranging your own transportation unless you are participating on a program with a group flight. You must arrive at your abroad location on the day the program begins.
Pre- or post-program travel is optional as long as program dates are respected.
Useful air travel tips are available from the US Department of Transportation.
Stop by CIE (Lee Hall Room 434) to pick up information on discounted student flight arrangements.
Attend a Pre-Departure Orientation Session. Sessions are presented by CIE and are mandatory for all students studying abroad. Held in mid-April for summer and fall Education Abroad students, and mid-November for spring and winter break Education Abroad students. The date, time and location of these meetings will be emailed to you.
File an Intent to Vacate form with Residence Life before the semester of your education abroad program. This ensures that you are not charged for housing while abroad but that, if desired, you have a room waiting for you upon return to campus.
An estimated cost of the program (verified by the program provider)
Signed course approval form
Sign up for direct deposit if you are using scholarships, grants, or loans to help pay for your education abroad program. (Email email@example.com or call (540) 654-2468.)
If students participate in Virginia529 PrePAID, they are required to notify CIE if they wish to apply prePAID funds toward their study abroad expenses.
UMW must make arrangements on your behalf to be the school of billing to utilize prePAID funds; CIE must have advanced notice to request an invoice on the student’s behalf from their study abroad program.
PrePAID payments cover only the equivalent of UMW tuition; students are responsible for paying the difference between total program cost and the amount covered by prePAID, plus the mandatory education abroad fee, a $35 wiring fee, and the cost of international health insurance.
Questions concerning all other third party benefits can be directed to the Office of Student Accounts at firstname.lastname@example.org or 540-654-1250.
Cancel UMW courses, if necessary. If you registered in UMW courses as a back-up, you must cancel those courses before you leave for your study abroad program. Pick up a Course Cancellation Form at the Registrar’s Office, or submit an email from your UMW email to the Registrar stating that you are studying abroad and want your course registration cancelled.
Make the final “campus run.”
Return books to the library and bookstore.
Pay the balance on your Student Account, including the Education Abroad Fee, by contacting email@example.com or calling (540) 654-1250.
Turn in your parking decal to receive a refund for the semester, if applicable.