Before You Arrive

Before You Arrive - Checklist

Though we travel the world over to find the beautiful,
we must carry it with us, or we find it not.

–Ralph Waldo Emerson

Review this checklist to see the steps you should be taking before you arrive at UMW.

Immigration Details

  • New F-1 visa students and J-1 exchange visitors apply for your visa (as soon as you receive your I-20 or DS-2019).
  • Students who are currently in F-1 visa status on an I-20 from another U.S. institution must have their I-20 transferred to UMW. Submit the SEVIS Transfer I-20 Form and proof of finances. (Deadlines to submit this request and proof of finances are July 1 for the fall semester and December 1 for the spring semester.)
  • Purchase your airline ticket AFTER you obtain your visa.  You must arrive in the United States no later than the start date listed on your Form I-20 (in the Program of Study box) or DS-2019 (section 3), but no earlier than 30 days prior to this date.
    • New international students and visiting language instructors must attend the mandatory International Orientation.
    • (If you cannot enter the U.S. by the date given on your immigration document, e-mail

Web Setup and Identity

  • Learn your UMW NetID, which should be e-mailed to you. If you do not know it, e-mail  Your netID is used to login to all UMW systems, including E-mail.  Once you learn your netID, you must change you netID password.
  • Set up your email account by logging in to the email interface. Your username will be your NetID followed by; your password will be the same as your netID password.
  • Sign up to access UMW’s WiFi network by registering your device(s) at Apogee’s myResNet portal at  You must wait to learn your housing assignment before you set up your WiFi access.
    • Click “sign up” button>”I am resident”> and follow instructions in the confirmation e-mail you receive.
    • Log into your ResNet account.
    • Click “add device”>select type of device and enter the MAC address.
  • Login to myUMW (located at the top left corner of the main UMW webpage).  myUMW is your primary resource for UMW student clubs, campus organizations, and extracurricular activities.  Eagle Gateway is accessed through myUMW and facilitates class registration, housing and dining selection, managing your student account, and viewing your grades.
  • Submit your EagleOne ID Card photo (if you are selected to start during the Fall semester).  Your EagleOne ID card will serve as your residence hall access key and your meal card; it can also be loaded with EagleOne cash and used for purchases at many destinations on and off campus.  Visit the EagleOne Card website  and read the Online Photo Submission Guidelines and submit your online photo.  If you experience difficulty, e-mail for assistance.

Register for Courses

  • Course registration depends on your student status (see below). Each of you should try to register for courses as soon as can. You will have through the first week of classes to make adjustments to your schedule.
    • First Year Degree Students should check your e-mail for instructions. Refer to the New Student Guide.  The Academic Catalog is useful for learning our General Education requirements and requirements for each major and minor. To select courses for your first semester, refer to the Schedule of Courses.  You will have another opportunity to add courses or make changes to your schedule during Orientation.
      • Students admitted for the fall semester will receive an e-mail invitation to complete the First-Year Student Questionnaire, in which you will select your First-Year Seminar (FSEM) and other courses your are interested in taking.
      • Students admitted for the spring semester will e-mail your list of preferred courses to Jennifer Cirbus . Your list of courses must include a mandatory First-Year Seminar (FSEM).
    • Transfer Degree Students are students who have previously studied at another university. As a transfer student, you will work directly with our Transfer Student Advisor, Charles Tate, to register for courses.  To select courses for your first semester, refer to the Schedule of Courses. You will have another opportunity to add courses or make changes to your schedule during Orientation.
    • Exchange Students are non-degree students who are studying at UMW for one semester or one year as part of an exchange program.  Exchange Students are not eligible to register for classes on-line; they must e-mail their preferences to our advisor in Academic Services, Jennifer Cirbus   Exchange Students will not be registered for courses until late June-July for fall students, and around mid-November for spring students.
      • To select courses for your study term, refer to the Schedule of Courses.
      • Exchange Student should expect to take 1-2 upper level (300-level) course in their field of study, and another 2-3 course outside of their discipline.
      • Provide transcripts to show you have the necessary prerequisites for the courses you wish to take.
      • Be sure to review your list of courses with your home university advisor to make sure the credits you earn at UMW will transfer.
      • There will be a two week period starting from your arrival to campus through the first week of classes during which you can make changes to your course schedule.
    • Visiting Language Instructors & Coordinators are eligible to register for up to 12 credits per semester. To select courses for your first semester, refer to the Open Class List. Email your list of preferred courses to Jennifer Cirbus.  You will be registered for courses in late June-July.  There will be a two week period starting from your arrival to campus through the first week of classes during which you can make changes to your course schedule.
    • If you have questions about registration, visit the UMW Registrar website or contact CIE.

Living Arrangements

  • Complete your Housing and Dining Agreement.

    • Room assignments are made on a space-available basis.
    • First-year degree-seeking students will be assigned on-campus housing based on the First-Year Student Questionnaire.
    • CIE highly recommends Framar House to our international exchange students.  Learn more about the residence halls, floor plans, amenities.
    • We advise you to purchase a “bed and bath” set for your room at least two weeks prior to your arrival. Bed linens are not provided for you. The Student Starter Pak is a popular choice, but you may also purchase items separately. If you choose to order linens through the UMW Bookstore, please use your name on the order and ship to:
      • Center for International Education, Lee Hall 434
        1301 College Avenue
        Fredericksburg, VA 22401

      Any additional items you may need for your room can be purchased after your arrival. A shopping trip is scheduled during orientation.

    • Visiting Language Instructors/Coordinators
      • VLIs and VLCs are assigned to South Hall, UMW’s Languages Living and Learning Community.  South Hall has air-conditioned rooms with suite baths. The shared kitchen, laundry facilities, and study lounge are located on the first floor. The kitchen is equipped with a stove, oven, sink, refrigerator, and microwave.
      • A bedding and linens package (bed sheets, pillow, comforter, and towels) will be provided in your room upon arrival. Any additional items you may need for your room can be purchased after your arrival.
      • For your dining plan, select the 225 Meal Block Plan, which provides 15 meals per week, plus $200 Flex Dollars.

Medical Requirements

  • Submit your UMW Health History, Immunizations and TB Screening Form (complete page 1 General Information, check “yes” for insurance and enter iNext and check “PPO, Emergency Contact, page 2 Family and Personal Medical History, and the entire UMW Immunization Record section) BEFORE you arrive to the U.S.  The Immunization Record must be signed by your doctor and promptly emailed to along with a copy of your immunization records.
  • International students in F or J visa status are required to purchase our university sponsored health insurance for the duration of their program.We partner with iNext International Insurance, which provides accident and illness coverage.  Accident and illness insurance does not cover routine, general wellness visits.  Nor does it cover dental or vision exams.
  • J-1 Exchange Visitors go to the iNext International Insurance website  > For Work/Study: J-Visa > and enroll yourself in the Global Adventure Plus Plan.
    • Use the program dates listed on your DS-2019 for your dates of coverage.  If you plan to remain in the U.S. after your semester is over, you will want to make sure you have coverage through your last day in the U.S.
    • J-1 Exchange Students shall self-enroll and show proof of enrollment to CIE.
  • F-1 Visa Students should review the Essential Plan Details. The cost for 12 months of coverage is approximately $491 for up to 24 years of age. CIE will enroll you and bill your UMW student account accordingly.
  • International student-athletes should check with their athletic director/coach to determine your insurance requirements.  The iNext Essential Plan covers some, but not all sports categories.  For example, rugby is not covered under the iNext Essential Plan.  If your particular sport is not covered, we recommend you purchase secondary insurance through Safe Travels USA, or find an insurance plan yourself that covers the sport you play.   You must sign up for this secondary insurance yourself, and show proof of coverage to your athletic Director.  Complete your individual application at Sign up for Safe Travels USA . Select Plan B: Policy Max 100,000 > Select Deductible (your choice) > Select None on Accidental Death and Dismemberment Upgrade > and MAKE SURE you select “yes, Class 2” on Athletic Sports > and Select No for Home Country.

Financial Preparations

  • Check your student account by logging into myUMW >Eagle Gateway>Finances>EaglePay. Learn about your options for Methods of Payment.
  • Authorize Payers  to make payments on your personal account by logging into myUMW >Eagle Gateway>Finances>EaglePay>Authorize Payers.  We highly recommend this option if you would like someone else to have viewing and payment privileges on your student account.
  • Billing Information.   Refer to our Student Accounts Billing Information website.  The list of Frequently Asked Questions (FAQs) is especially helpful.  Refer to the various Methods of Payment website to learn how you can pay your student account balance.  Your tuition & fees, housing, and meal plan charges will be charged to your student account.  Your tuition charges reflect the number of credits in which you are enrolled at the time of billing.  If you are enrolled in less than 12 credits, you will be charged per credit hour.  As you add more credits to your schedule, your student account will be charged accordingly.
    • If you choose to wire a payment, please request banking information and wiring instructions from Student Accounts via email
      • Your request must come from your UMW e-mail address.
      • Use “WIRE REQUEST” in the subject line.
    • When sending your wire payment, ask  your bank to include your name and student ID on your wire payment!
    • Do not send payment until you receive a bill from or the balance appears on your student account on EaglePay.

Contact Information

  • Make sure your family knows how to contact us at CIE. Email us at, or call (+001)540-654-1870.  UMW’s emergency phone number is (+001)540-654-1025. This number accepts collect calls (i.e. free calls) 24 hours a day, 7 days a week. The officer who answers will always be able to locate a staff member in the CIE office.

Packing List for the Airplane

  • Your immigration-related documents:  your passport, Form DS-2019/I-20, welcome letter from UMW, and financial support documentation. These items must be carried with you and presented to the Customs & Border Protections office at your point of entry in the U.S.
  • CIE’s contact information so that you can reach us at any time during transit.
  • Prescription medication.
  • Funds, including an international bank card (ATM, credit, or debit card) and approximately $200 USD. If applicable, bring a bank draft in U.S. dollars payable to yourself, or home bank details necessary to transfer funds for opening a U.S. bank account.