Next Steps for Summer, Semester, or Year Abroad Programs

Registration

The first step in your summer, semester, or year-long study abroad journey is to register to study abroad in EagleNet.  This lets UMW and CIE know of your plans to study abroad so we can assist you along the way.

Application

The next step is to apply to your specific study abroad program.  Deadlines and requirements vary, so be sure to explore your program’s specific process.

Acceptance

Once you receive your acceptance letter from your program, it is your responsibility to submit the materials your program requires to CONFIRM your acceptance. Please provide a copy of your acceptance letter or email to CIE. Refer to the Study Abroad Checklist often to ensure you are completing the necessary tasks on time.

Course Approval Form

Students must complete and submit a Study Abroad Course Approval Form outlining the courses you plan to take while abroad and how you would like them applied for transfer credit. Before completing the form, meet with your academic advisor, decide which courses to take, and determine how you want the courses to transfer:  courses can transfer as a UMW equivalent, major/minor elective credit, or elective credit. In order for a course to transfer as a UMW equivalent or major elective credit, students must get approval from the appropriate department chair. CIE can approve courses for elective credit. Students must get their courses approved for transfer PRIOR to going abroad.

Overseas Emergency Contact Information

Click here to complete the on-line form that provides UMW with information needed to contact you in the event of an emergency overseas.

General Education Credit for your Study Abroad Experience

Fulfill your Experiential Learning (EL) or Global Inquiry (GI) Requirement while studying abroad. The signed Experiential Learning/Global Inquiry Contract  must be submitted to the Registrar prior to studying abroad.  The General Education Committee does not honor requests for retroactive EL or GI credit.

Course Registration Planning Tool

Students who plan to be abroad for a semester or year will need to register for courses while abroad. CIE will remind students to register for courses during advance registration, and each student is responsible for their own registration. If, however, you are unable to register for courses during your registration period, CIE can register you in your courses if you complete and submit an Course Registration Planning Tool.

Notification to Residence Life

Students must submit a Notification to Residence Life form before the semester they study abroad. This ensures that the student is not charged for housing while abroad but has a room waiting for them upon their return to campus (if desired).

Financial Aid

All financial aid arrangements should be made with the Office of Financial Aid. In order to apply for financial aid, students must submit an official acceptance letter, an estimated cost of the program verified by the program provider, program dates, and the course approval form. Scholarship recipients must notify the Office of Financial Aid that they will be studying abroad. Call 540-654-2468 or check the website: www.umw.edu/financialaid.

A number of Study Abroad Scholarships are available through CIE. Visit our Scholarship page for more information.

Student Accounts

If students receive Virginia Prepaid Education Plan (VPEP), or any other third party benefit, then students must visit the Office of Student Accounts. It is recommended that students contact Virginia College Savings directly (804.786.0719) to learn the amount that will transfer to your program abroad. (UMW Students Accounts: 540-654-1250/1289)

Course Cancellation

If you registered in courses as a back up, you must cancel those courses before you leave for your study abroad program. Students can pick up a Course Cancellation form at the Registrar’s Office, or submit a written request to the Office of the Registrar, stating that you are studying abroad and want your course registration cancelled.

Degree Application

Students with 58 or more credit hours should complete and submit the Undergraduate Degree Application to the Registrar.

The “Campus Run”

Library – Return all your books!
Campus Post Office – Leave a forwarding address. Fill out a  Forwarding Address Form and submit to the Campus Post Office.
Student Accounts – Pay your bills! Contact: 540-654-1250/1289 or email umwbills@umw.edu.