Faculty Director Resources and Policies

Handbook Cover 2015UMW Faculty-Led Study Abroad Program Handbook – One stop shopping for information regarding UMW Faculty-Led Program creation, planning, travel information, finance, and procedures.

Program Proposal Guidelines – CIE welcomes proposals for new study abroad programs from UMW faculty. This short publication will walk you through the process for getting a new program approved.

Program Proposal Template – Use this template when putting together a new faculty-led study abroad program. Submit in tandem with a completed Fact Sheet (below).

Fact Sheet – A tool for projecting the cost of a faculty-led program.  An approved Fact Sheet must be on file for each Study Abroad program.  The final deadline to submit Fact Sheets is August 1 of the year prior to travel, but Fact Sheets may be submitted for approval at any time up to that date.

Study Abroad Review and Approval Process – Policy and Procedures set forth under University Policies.

Program Emergency Contact Information – Trip leaders are required to provide this information to CIE so that groups can be contacted in the event of an emergency at home while the group is abroad.  CIE will provide Emergency Contact Cards for each student and staff member traveling with the group.

Education Abroad Finance Information and International Expense Report – Accounts payable has provided this excellent tool for effectively tracking expenses both in international currencies and US Dollars. All program expenses and receipts must be submitted using the International Expense Report.

Education Abroad Incident Report - In the event of an incident abroad, including accident or injury, academic misconduct, sexual misconduct, or other issues involving students while traveling internationally, please file an incident report immediately with CIE using this form.  CIE will work with the Vice President for Student Affairs, Office of the Provost, and UMW Department of Public Safety to formulate an appropriate response while the Faculty Director focuses his/her attention on events abroad.

Sample Student Code of Conduct - This sample agreement between students and faculty can be tailored to suit specific faculty-led programs.  Use of a code of conduct agreement to clearly set forth faculty expectations is highly encouraged.

Assumption of Risk and Release from Liability Agreement for International Travel – CIE must have a signed copy of this document on file prior to departure for each person traveling internationally with UMW, whether for a faculty-led program, research, volunteerism, internship, athletics abroad, or student club travel.

Program Evaluation Form for Faculty Directors – The evaluation is designed to help directors think through which elements of this year’s program were most successful and which areas you might want to consider changing for future programs.  Past experience indicates that the time to think about these things is right after return, while the program is still fresh in your mind, rather than several months after return when some of the details may have faded. Please send a copy of the completed form to cie@umw.edu for your program file.

Life After Study Abroad- Reentry Strategies - A sample handout for students about to return from a faculty-led program. Reentry discussion is recommended for all programs lasting three weeks or more.

Request a Classroom Presentation – CIE Staff or Peer Advisors are available to make classroom presentations. Request a visit by filling out this online form.

Helpful International Travel Links

US Department of State Student Abroad Resources – An excellent collection of travel information, including links to several of the resources also listed below.

US Dept. of State Smart Traveler Enrollment Program – Enter information on your trip or overseas residence, and subscribe to receive updates on Travel Warnings, Travel Alerts and other information for a particular country.

US Center for Disease Control Traveler’s Health Information

International Currency Exchange Rates

US Department of State Travel Warnings

US Embassy Locator

US Dept. of State Smart Traveler iPhone App

Faculty-Led Study Abroad Programs Including Students with Disabilities – Useful information from Mobility International USA